Director of Administration & Communication
Reports To: Executive Director
Date: March 2019
Job type: Full-time (40 hours per week)
The International Motor Racing Research Center (IMRRC) is a 501(c)(3) non-profit organization (racingarchives.org ) whose mission is to collect, preserve and share the history of global motorsports. We are actively seeking a dynamic, creative Director of Administration & Communication. Serving as a member of the IMRRC’s management team, the Director oversees the administrative functions of the organization including marketing and communications, membership and development, educational and public programming, outreach activities, and day-to-day operations. Primarily responsible for developing and implementing the Center’s communications and marketing strategies; publicity and public relations activities; and engagement with motorsports, research and local communities.
Key Job Responsibilities
- Articulate and promote the mission, vision and identity of the IMRRC.
- Responsible for developing and implementing a comprehensive marketing and communications program that will enhance the image and position of the IMRRC and its collections within the motorsports, research and local communities.
- Supervise administrative staff consisting of two full-time staff members: Coordinator of Membership and Development, and Visitor Services and Outreach Coordinator.
- Manage, design and create electronic and printed communications materials including membership and fundraising appeals; content for the website and social media platforms; institutional brochures and rack cards; media releases and press kits; ads for print media; letterhead; and signage and banners.
- Responsible for organizing, coordinating and promoting public programming including the Center Conversations motorsports history lecture series, annual model car show, and the Michael Argetsinger Symposium on International Motor Racing History.
- Coordinate event planning and hospitality for the Cameron R. Argetsinger Award Dinner including serving as liaison with consultants, the venue’s event planning team, caterers, and printers.
- Develop marketing strategies and materials for the Center’s annual car raffle.
- Manage media relations including responding to media requests and coordinating onsite visits, tours and interviews with staff.
- Responsible for editorial direction, design, production and distribution of the Center’s monthly eNewsletter Logbook.
- Serve as general office manager overseeing day-to-day operations.
- Responsible for “front of house” including scheduling and supervising reception and visitor services staff.
- Organize special events and receptions.
- Manage vendors and service providers including facilities and computer maintenance, internet and telephone providers, alarm and supply companies, printers, photographers, video and live-streaming services, landscaping, and brick and stone engravers.
- Manage online and onsite gift shops including purchasing and negotiating commission contracts with artists and authors.
- May participate in the development of mobile apps.
- Bachelor’s degree in marketing, communications, public relations, business or another relevant field or equivalent combination of education and experience.
- Minimum of three to five years of professional management experience.
- Excellent oral and written communication skills.
- Strong organizational and administrative skills.
- Superior interpersonal skills with ability to facilitate collaboration with colleagues, create networks, and foster positive interaction with the public.
- Must be able to manage and set priorities for multiple tasks.
- Requires good computer skills with a facility with basic office, design and publishing software as well as database experience.
- Knowledge of website design, architecture, management tools, and analytics preferred.
- Design training and experience preferred.
- Must be available to work some Saturdays and evenings for special events and extended public hours during the race season (April to October).
To be considered for the position, applicants must submit a letter of interest, resume and a list of three professional references. In addition, candidates must include at least three examples of original communications or marketing materials, in any format, that reflect their writing, promotional and design skills.
International Motor Racing Research Center
610 S. Decatur Street
Watkins Glen, NY 14891-1613 or